A secretary’s checklist for smoother pitch hire: lessons from busy weeks

Facility hire looks simple from the outside. From the inside, it is a stream of exceptions.

A good checklist is public rules plus a calendar hirers can read.

Escalations shrink when availability is unambiguous.

A good checklist is public rules plus a calendar hirers can read.

Start by publishing real availability for club secretaries, then add payments once the diary is trusted.

FacilityPro is built for UK grassroots venues: pitches, halls, courts, and community rooms.

Key takeaways

• Treat the calendar as the only booking truth for club secretaries.
• Publish prices, buffers, and cancellation rules where hirers can see them.
• Take payment in the booking flow when you open public hire.
• Give more than one officer access so holidays do not freeze the diary.

See FacilityPro pricing · Football clubs · List your facility free