When your club secretary changes: protecting the booking diary

Facility hire looks simple from the outside. From the inside, it is a stream of exceptions.

Access for a small team beats a personal WhatsApp throne.

Exportable history matters when officers change at the AGM.

Document prices and rules in the system, not in folklore.

Start by publishing real availability for sports hall managers, then add payments once the diary is trusted.

FacilityPro is built for UK grassroots venues: pitches, halls, courts, and community rooms.

Key takeaways

• Treat the calendar as the only booking truth for sports hall managers.
• Publish prices, buffers, and cancellation rules where hirers can see them.
• Take payment in the booking flow when you open public hire.
• Give more than one officer access so holidays do not freeze the diary.

See FacilityPro pricing · Football clubs · List your facility free